The SEO industry is constantly changing and evolving.
Your SEO agency’s needs also change as your business grows. The tools you use will shape how you direct your growth.
So it’s important to stay up-to-date on what’s new in the space to decide whether adopting a new tool would benefit your business.
Yet, it’s always a question of prioritizing what’s critical for your business requirements.
There are many factors at play here:
In our interviews with top SEO agencies from around the globe, we’ve gathered various insights into the factors that most influence the decision to test, and even switch, to a new core SEO tool.
Here are some of the telltale signs that it might be time to start prospecting for new SEO software in your tool stack.
Accuracy and functionality are the biggest pain points SEO professionals have with their tools.
Does your current solution give you enough data? Does it provide the right data? If not, you may not be able to deliver on your SEO goals.
Have you ever come across either of these problems?
Some SEO platforms simply provide more data features than others, while others charge extra to view specific metrics, like:
Having this data is invaluable for SEO professionals. But having to pay for it granularly can be a hugely limiting factor, particularly for smaller agencies.
For example, mapping the traffic data from Google Analytics and matching it with the keyword data from Google Search Console to get what’s “(not provided)” means you can show clients the direct impact which SEO has on other business goals – like how increasing ranking for a keyword affects conversions.
SEO platforms that provide this type of data as standard can give you an advantage when it comes to acquiring and retaining clients by highlighting the connection between SEO and business results.
Or it can be an issue of unreliable metrics – misleading or opaque calculations, issues that pertain to technical changes and not your SEO performance, and so on.
Think about the Visibility metric. If it’s calculated as an average of positions for a set of keywords, then changes based on adding or deleting keywords on that list will be misleading, leaving you to figure out why the score fluctuates.
Paul Wood, Director of Indulge Media, points out that innovation in how an SEO tool calculates a key metric is a deciding factor. Even more so if it’s something the agency used to do with spreadsheets and many hours spent before finding out about such an efficient metric.
“The more interesting scenario is when you suddenly become aware of a tool that’s out there that does something your team didn’t even consider,” Wood said. “When you see it in a tool, that’s a moment when you change the way you’re thinking about things, about how you structure your work. And then you start to work differently.”
This is how the right SEO tools should work – solving agency pain points, even the ones you might not have thought were possible to resolve.
Search professionals need access to accurate, up-to-date data to implement campaigns and track performance in every crucial moment.
Speed is a huge factor in the SEO industry.
Search professionals need access to accurate, up-to-date data in the moment to implement campaigns and track performance.
Because when your software malfunctions, you need to get the problem solved fast.
This is why it’s essential to consider the quality of support provided when selecting an SEO tool.
Ideally, you should get access to a dedicated account manager who you can approach for quick resolution of issues on an as-needed basis, as well as regular support calls to review your agency’s needs.
When Paul Friend, Head of SEO, and Ben Foster, Managing Director, from SEO Works decided it’s time to choose a different core SEO tool, they scored ongoing and ad-hoc support as one of the “hundreds of different relevant aspects when selecting the right tool.”
As part of their decisional matrix, this was one point that needed to match key functionalities like keyword features including universal rankings, overall market visibility scores, content insights, forecasting and reporting capabilities, link building capabilities, competition insights, and many more.
After all, when you’re evaluating or considering upgrading your existing tech stack, you need to see how well a solution performs based on your agency’s specific needs.
Digital is always moving, and SEO professionals have to be up-to-date with new developments to remain competitive. Agencies need to be at the forefront of innovation, so they constantly look out for new technologies that will set them apart.
Paul Wood says that they “make an effort at least a few times a year to have a proper review of what’s out there in terms of tools.” They focus primarily on accessibility and UX when assessing new tools on the market, like:
The team at SEO Works also highlights the importance of always being on the lookout, with members keeping each other informed. They have an extensive training program in place, too – so everyone is onboarded not only with the tools but the specific methodologies the agency uses for top-notch SEO strategies.
Going even further, agencies like SEO Works develop proprietary tools, showing how their innovative approach can be a competitive advantage for clients in their portfolio.
Digital adoption has accelerated globally by at least 3-4 years in just a few months, according to a recent McKinsey Global Survey of C-level business leaders.
This drive toward a digital-first approach is only expected to continue, which means that scaling needs for SEO agencies are likely to be high right now, as well as for the foreseeable future.
Meeting this growing demand for SEO services requires agencies to scale operations efficiently while also staying competitive themselves. If you’re growing your agency, it’s a good time to test your tools and see if they have the right set of functionalities to promote and support this growth.
Fast-growing agencies need more capabilities, like:
In the words of many SEO professionals we’ve talked with, the highest value an SEO platform can bring is to help you not waste time.
The right tools will help you do this, but ineffective ones can leave your team spending too much time on technical processes, which will seriously impede your ability to scale.
SEO professionals need to have stable processes and methodologies across all teams. The best software is built with this in mind.
Collaboration and customization are the most important things that agencies prioritize when choosing SEO tools. And lots of features facilitate this, like:
A robust SEO solution, which combines multiple functionalities like these in a single platform, helps optimize internal workflows and gain a holistic view into agency operations.
Different sized agencies have different budgets.
Optimizing costs is crucial, particularly for scaling agencies. You have to hire more people and use more resources in your tools to handle a larger volume of clients, and you don’t want to scale your costs at the same rate.
Some questions to ask when evaluating the cost-efficiency of a particular tool are:
Does it offer flexible pricing and use of resources?
Most SEO software solutions have a fixed subscription cost, which includes a set number of domains and keywords. But if your use of the tool’s resources fluctuates from month to month, your pricing remains the same.
Other platforms give agencies the ability to upgrade or downgrade each month, so you only pay for what you use. Having no predefined plan supports agencies better evaluate their expenses based on campaign volume on a specific timeframe.
Are there any extra hidden costs?
Some tools have an attractive base price but come with hidden costs and extras that can quickly add up, especially when you’re onboarding lots of new clients and handling larger campaigns. These include:
So if your current software isn’t making the most financial sense for your business, it could be time to test a new one.
The answer is, you should never stop your critical analysis.
Innovation is an ongoing process, especially in this rapidly-changing industry. So your core SEO tool of choice needs to keep up the pace and constantly update its capabilities.
When you encounter these signs with your existing solutions, they may not be serving you as well as they should be, like:
We understand that an SEO agency’s core tools are crucial in winning more clients and managing them more efficiently.
That’s why our team at SEOmonitor is committed to designing specific solutions that help you acquire, manage, and retain relevant customers.